What basic company information do we need to provide?

You need to provide your company name, address, EIN, and annual revenue to Correspond for the J-1 participant sponsorship process.

Do we need to outline work responsibilities for the participant?

Yes. You should provide detailed information about the participant's tasks, training objectives, and workplace expectations.

What legal or insurance documentation is required?

Host companies must provide proof of worker's compensation, liability insurance, and any other documentation required by the J-1 program.

Do we need to sign a host agreement?

Yes. Reviewing and signing the host company agreement formally confirms your participation in the J-1 visa program.

How do we submit these documents to Correspond?

All documents can be submitted via the online portal or via email as instructed by Correspond during the onboarding process.

Requirements

Companies should be prepared to meet several compliance requirements when hiring international participants on J-1 visas. Employers are generally required to provide basic company information, and outline the participant's work responsibilities. Correspond will assist employers on this part to make the process as easy and seamless as possible.

International participants must be working in a professional environment and having access to their own dedicated workspace that includes a desk to work from. It must be in an office setting and retail work is not allowed by the visa sponsor.

Basic Company Information

Employers should be ready to provide their EIN number, training site address for the participant, number of full-time employees and annual revenue amount. This information is requested by the visa sponsor and will also be mentioned on official visa documents.

Workers' Compensation

Employers may be required to share a copy of their workers' compensation document showing the policy number and expiration date. Some states do not require any coverage and some companies may be state exempt.

Training Plan (DS-7002)

Employer are required to sign an official visa document called DS-7002 which outlines the participant's work responsibilities at their organization. We will need some training plan input from the employer to be able to process this document.

Expectations

Work Hours

International participants are expected to work at least 32 hours per week. Three of the five days must be conducted on-site at the office, and the participant is allowed to work at from home for up to two days in accordance to J-1 program regulations.

Supervision

The company must be able to provide constant on-site supervision to the international participant. The training plan will require companies to provide the participant with a primary main supervisor, as well as different training plan phase supervisors.

Compensation

Companies are allowed to determine their own compensation amount for the participant. We recommend a compensation of $500-$1000 per month for short term internships, and at least minimum wage for programs of 12 months and longer.